Research Support

Who can access open access publishing processes at UWS?

• Open access publishing of new articles through pre-arranged publisher agreements is available to any member of staff or research student who meets the eligibility requirements of the publisher, including a UWS e-mail address used during correspondence.
• The open access workflow for unpaid ‘green’ publishing, where available, can be used by any UWS staff member with a Pure profile (including PhD students and support staff collaborating on publication with a member of staff with a UWS Pure profile)
• Central funding of APCs up to £2,500 per article with publishers listed in DOAJ is available to any member of staff with significant responsibility for research
• Central funding of other research outputs may be considered for staff with significant responsibility for research, including 
  • Payment of APCs over £2,500
  • Requests for payment of APCs with unlisted publishers
  • Open Access Publishing of Monographs through the Scottish University Press

An internal research review panel will consider more expensive or unlisted items on a case by case basis. The panel will consist of;

• A senior member of Research staff for each school
• A senior member of staff from Research Services
• A senior member of library staff involved in Research Support and/or Open Access publishing

Appeals relating to panel decisions will be heard by the Director of Research

1. Consider the destination journal of your research - is there an appropriate journal available through a Read & Publish Agreement? If there is, follow the Read & Publish Workflow below.

2. If no suitable journal is available via a Read & Publish agreement, consider the potential audience for your research? Does the audience for your research have a common point of reference where a link can be shared? Contact Pure@uws.ac.uk to check that any embargo period for the journal selected does not exceed the stated REF maximum period. If there is a common reference point, and any embargo period meets requirements, follow the Green Open Access Workflow below.

3. If there is no suitable journal available via a Read & Publish agreement, and the audience for your research is more widespread, consider the cost and planned destination of your research. If the cost of the APC is less than £2,500 AND the journal is listed in DOAJ, follow the Open Access Funding Workflow below.

4. If your are considering an article APC charge costing over £2,500, an Open Access monograph with the SUP, or a journal that is not listed in DOAJ, follow the Review Panel Workflow below.

1. When an article has been accepted for publication you should be prompted that a read and publish agreement is available. Some publishers will process this automatically, but for some you will need to select the Open Access option.

2. When prompted to select a license, select CC-BY wherever possible.

3. The library will be informed that your article has been accepted, and will be asked to approve use of the agreement.

4. To approve the Open Access option, library staff will check;

• You have a UWS e-mail address
• You are the submitting, corresponding author, and have acknowledged UWS as your affiliation in the paper.
• Details of the article have been added to Pure
• An accepted author manuscript (AAM) has been uploaded to Pure

If you have queries about meeting any of the criteria contact Pure@uws.ac.uk

1. Add details of the article to Pure.

2. Upload the accepted author manuscript (AAM) to Pure. Library staff will apply the correct license, embargo period and publisher statement where required.

3. Library staff will validate the article. Once this is complete a link to the article will be available on the UWS Academic Portal, which can be shared as required.

In order to meet the requirements of research funders and to support staff to publish quality research, Article Payment Charges may be covered by a central fund overseen by the library. 

If a route to Open Access publishing cannot be found through one of the Read & Publish agreements, and Green access is not suitable for the required distribution of the research, then APC charges may be covered for articles submitted by UWS staff who have significant responsibility for research.

Requirements are;

• The submitting corresponding author is a UWS member of staff with significant responsibility for research and has a UWS e-mail address
• The research is referenced in Pure along with the Accepted Author Manuscript (AAM) deposited in Pure
• The cost of the APC is less than £2,500
• The journal is listed in DOAJ

Articles in any journal listed in the Directory of Open Access Journals (DOAJ) will be automatically approved for payment as long as the APC charge is less than £2,500 and there are funds still available. (Additional charges for elements such as additional pages or colour images will not be funded).

Articles costing over £2,500 or submissions to journals not included in DOAJ may be considered following review by the internal research review panel. 

1. Requests to the review panel should be made before submission.

2. Contact Pure@uws.ac.uk with details of the journal and or publisher you are planning to submit to

3. Library staff will check the details and requirements for the specific journal and research output type.

4. If the output can be made Open Access through a Read & Publish agreement or the Open Access Funding workflow, library staff will arrange this automatically and will contact the researcher with any specific requirements.

5. Where the costs are confirmed as over £2,500 or the journal is not included in DOAJ, the request will be reviewed by the research panel.

6.  If funding is approved, library staff will contact the researcher with any specific requirements.

7. If funding is not approved the research review panel will contact the researcher with details of the reason for refusal.

8. Researchers may appeal a refusal of funding with the Director of Research.